Legal Executive Asistant

LEGAL EXECUTIVE ASSISTANT


MAJOR DUTIES AND RESPONSIBILITIES:

Individual will be responsible for providing general administrative support in addition to project-based work to the General Counsel for Litigation and Compliance. This position includes handling highly sensitive and confidential documents and information with complete confidentiality and trustworthiness.


PRIMARY DUTIES:

- Planning/Anticipating travel needs of executives and independently coordinating complex travel arrangements

- Preparing expense reports

- Arranging and coordinating meetings/conferences.

- Managing complex calendar activity, including coordination of appointments.

- Prepare, edit, and send electronic and paper correspondence, memoranda and other documents in a timely manner.

- Opportunity to be involved in the management of various projects

- Opening, sorting and distribution of mail; maintaining supplies and maintaining bulletin board announcements

- Prepare PowerPoint presentations and create /manipulate Excel spreadsheets.

- Maintain and organize legal files including central files and files for legal department team members.

- Phone coverage. Includes answering phones, taking messages and directing calls to appropriate persons.

- Assisting with miscellaneous complex administrative tasks


EDUCATION:

Associates degree preferred; equivalent education and work experience acceptable.


SKILLS/KNOWLEDGE:

Proficiency with Microsoft Word, Lotus Notes, Excel, PowerPoint; familiarity with legal terminology; superior typing and organizational skills; strong vocabulary and English language capabilities. Ability to meet new challenges with an open mind and an optimistic response.
REQUIREMENTS
Please see Job Description