Administrative Assistant - Loss Prevention

POSITION PURPOSE: To provide workload assistance for the North Pacific Division Loss Prevention Department.


DUTIES & RESPONSIBILITIES:
1.Prepare the Division Loss Prevention Department's correspondence .
2.Manage alarm permits for division stores.
3.Handle or route incoming telephone calls to appropriate personnel.
4.Coordinate with third-party claims examiners the investigation and follow up for all division general liability and property damage claims.
5.Oversee the Loss Prevention Department's process of managing the "Clarify??? loss reports for the division.
6.Monitor the division's Crime and Casualty policy.
7.Maintain departmental filing system including general correspondence, investigative reports, etc.
8.Develop monthly spreadsheets that report various loss categories, using the "Clarify??? database.
9.Verify accuracy of written correspondence and numerous other special projects as assigned by the department manager.
10. Assist the division with various Loss Prevention related matters.
11.Perform other duties and responsibilities as required by the department manager.


Job Requirements



QUALIFICATIONS:
Requires 4-5 years administrative support experience, including 60+ wpm typing, proficient use of the MS office system (Word, Excel, Access, Power Point, etc) and familiarity with Southland mainframe.


Must have effective verbal and written communication skills as well as proofreading skills. Must be organized, detail oriented and possess professional telephone and receptionist skills. Must be able to work well with a minimum of supervision, make well thought out decisions and deal effectively with a range of individuals from corporate and field personnel to outside vendors/services.