HUMAN RESOURCES ASSISTANT/COORDINATOR

JOB SUMMARY-Will provide secretarial and administrative support to the Vice President of Human Resources & Volunteers. Will also be assigned to the reception desk and work on pledge drives as needed.

ESSENTIAL FUNCTIONS OF THE JOB-Review, prioritize, and direct all incoming mail, faxes, webmail, interoffice documents, and calls (obtain complete and accurate information for all messages for the VP). Use independent judgment to respond and/or, take appropriate action on requests not requiring the Vice President’s attention. Keep VP's calendar; schedule meetings, interviews. Assist VP with organizing Human Resources projects and all staff activities, such as, all staff meetings, new hire and benefits orientations, staff events and pledge drives. Assist with arranging meeting rooms, preparing agendas and resource materials, etc. Assist with the processing of insurance billing and check requests requiring VP’s approval. Handle EDD claims. Process change of status; maintain and upkeep personnel files, EDD and I9's files. Enter employee data using Ultipro (HRIS) software. Perform other duties as assigned.
REQUIREMENTS
-Three or more years administrative experience, preferably in human resources.
-College degree/courses in human resources, social studies, psychology or related discipline highly desirable. BA degree highly desirable.
-Exceptional office administration; organizing office work flow; ability to multi-task.
-Excellent oral and written communication skills are essential. Top-notch writing skills.
-Must be proficient with Microsoft Word, Excel and other HR specialty software programs.
-Confidentiality is a must.
-Must be customer service focused.