Administrative Coordinator

We are looking for a high-energy, part-time Administrative Coordinator for our office inLombard!This position is responsible for the coordination of internal and external communicationsvia the main telephone switchboard. The Administrative Coordinator will be responsiblefor greeting and assisting all visitors, including customers, talent and associates. TheAdministrative coordinator will respond in a manner that will facilitate optimum client andstaff relations and proper functioning of the office.
Job ResponsibilitiesSwitchboard Operations Operation of the switchboard's multi-line telephone system.
Greet, screen, determine nature of business, announce and directcallers/visitors to their proper destinations.
Respond to, and provide appropriate information for telephone inquiries,when appropriate.
Take detailed messages as necessary.
Communicate with callers and greet visitors in a manner that will promotea favorable company image on the telephone and in person.
Accomplish all elements associated with reception/clerical duties.Delivery Service Arrange for metro area couriers and other delivery services as needed.
Ensure all incoming packages are distributed to addressed individuals.
Pick up, open and distribute incoming mail daily.
Check incoming facsimiles and distribute.
Assist in outgoing facsimiles.Administrative Learn operation and basic maintenance of office equipment (addingmachines, copier, fax, etc.).
Prepare weekly cash deposit for accounting department.
Order and maintain office supplies/equipment.
Call for service on office equipment as required. Mail/facsimile communication as directed.
Maintain general branch files.
Maintain and update mailboxes for associates in company as required.
Process outgoing mail, including delivery to box as well as maintainingpostage in meter.
Other duties as assigned.MUST BE ABLE TO WORK PART TIME, 25-30 HOURS PER WEEK.Job Requirements
Education

High school diploma or equivalent.Work Experience
One-year work experience as a receptionist or related field.
Previous experience in general office functions, including computers.
Multi-line switchboard experience preferred.Knowledge/Skills and Abilities

Strong oral communication skills (clear, concise, professional demeanor,pleasant telephone voice, good telephone etiquette).
Exceptional customer service skills.
Demonstrated ability to learn quickly and retain what has been taught.
Demonstrated organizational and follow through skills.
Genuine interest in people-orientated work; must display a positive andcaring attitude toward others.
Must maintain a high energy level.
Typing and filing skills.Working Conditions
Ability to work in a high volume, fast paced work environment.
Ability to handle pressure of constantly busy multi-line telephone.
May be required to work additional hours as needed.