Contracts Administrator

JOB FUNCTION:
The Contract Administrator function is to be the liaison between customers and company. The contract administrator is the coordinator of customer relationships.

JOB RESPONSIBILITIES:
1. Represent the corporation's quality and capabilities to our customers in a professional manner, and represent out customer's needs and requirements within the corporation.
2. Professionally and accurately administer all customer's orders and REP/FRS's in such a manner as to provide the customer with quality product, meeting the contractual requirements while at the same time minimizing risk to the corporation.
3. Promote good customer relations by providing prompt and accurate status on all orders, REP/RFQ's and information request. Proactively keep customers informed as to the status of their contracts and any other inquiries in house at any given time. Must be able to manage customer's computer data base systems.
4. Is the focal point for all customers RFQ/REP/RFI's, contracts, schedules and other inquiries. Accurately transmit the customer requirements within the corporation.
5. Assure all orders / contracts are substantiated with proper backup: i.e., hard copy of purchase order / contract, pricing, schedule, method of shipment, special handling acceptable terms and conditions, etc.
6. Assure all quotations are substantiated with proper backup i.e., customer request, corporation's basis for quotation and actual submittal documentation, negotiation notes, and final pricing agreements. Coordinate major proposal activity. Create and submit major business and contractual proposals for follow-on business.
7. Review, analyze and compile summary of risk terms and conditions for management review. Negotiation of prices, terms and conditions as required and directed by department manager.
8. Ensure all paper is written clearly and accurately providing every employee with proper information enabling job functions to be performed accurately and efficiently.
9. Generate order acknowledgement, status reports, claims and other miscellaneous written communication in a professional business format as representatives of the corporation.
10. Follow up and track all orders through the organization, advising customer of any problems regarding contract acceptance, technical specifications, or other areas of concern.
11. Direct corrective action on all problems pertaining to customer relations, and negotiate all customer problems with the proper departments.
REQUIREMENTS
- 5+ years of experience with Contract Administrator funtions including sales support, direction and administration of Government, Commerical, International, Aerospace, Military, and Defense Proposals, contract review
- Bachelor's Degree or equavalent
- Experience in a closed loop fully integrated MRP II manufacturing environment and related exposure to the concepts and application of total quality imporovement and related exposure to the concepts and application of total quality improvements in a continuous improvement environment.
- Working knowledge of FAR, DFARS, and related US Government contracting regulations. Ability to differentiate application flow downs and negotiate it.
- Experience and skills in a negotiating pricing and contractual terms and conditions.
- Excellent verbal and written communications skills. Computer literacy in MS Word, Excel, PowerPoint and Project.
- Personable, Creative, and tenacious with ability to interact with various departments at all levels of the corporation.
- Pleasant personality with the ability to remain calm and professionally defuse difficult situations with a customer.

All applicants must be US citizens or hold a Green Card/Permanent Residence status

THERE IS ALSO ANOTHER SIMILAR POSITION FOR A SENIOR CONTRACTS ADMINISTRATOR AVAILABLE IN ONTARIO, CA...PLEASE CONTACT ME FOR FURTHER DETAILS AND SALARY INFORMATION