Accounting Specialist
WE ARE CURRENTLY RECRUITING FOR A FULL-TIME ACCOUNTING SPECIALIST.
THIS POSITION WILL ASSIST THE CONTROLLER IN A VARIETY OF FUNCTIONAL ACCOUNTING ACTIVITIES. PERFORM A NUMBER OF ONGOING RESPONSIBILITIES IN ACCORDANCE WITH STANDARD ACCOUNTING PROCEDURES.
ESSENTIAL FUNCTIONS
ENSURE THAT ALL BILLS, RECONCILIATIONS, AND PETTY CASH REIMBURSEMENTS ARE CODED TO APPROPRIATE ACCOUNTS
PERFORM ACCOUNTS PAYABLE FUNCTIONS, INCLUDING ENTRY OF BILLS INTO QUICKBOOKS AND GENERATING AND DISTRIBUTING CHECKS APPROPRIATELY.
MAINTAIN AND FILE SUPPORTING ACCOUNTS PAYABLE DOCUMENTATION.
RESOLVE VENDOR ISSUES, RECONCILING VENDOR BILLS AS NECESSARY USING EXCEL SPREADSHEETS
CODE AND RECONCILE REIMBURSEMENT REQUESTS USING EXCEL SPREADSHEETS
RECONCILE AND CODE CREDIT CARD STATEMENTS AND RECEIPTS USING EXCEL SPREADSHEETS
PROCESS PAYMENTS RECEIVED, ENTERING INTO QUICKBOOKS PROGRAM
PREPARE BANK DEPOSITS, HANDLING CASH APPROPRIATELY, USING PROPER SECURITY MEASURES.
USING EXCEL SPREADSHEETS, RECONCILE PETTY CASH FUNDS OF THE PHOENIX, TEMPE, ART AWAKENINGS, PHOENIX RESIDENTIAL, AND PENNINGTON HOUSE, ENTERING INTO QUICKBOOKS AND GENERATING REIMBURSEMENT CHECKS.
OTHER DUTIES AS NEGOTIATED.
REQUIREMENTS
QUALIFICATION REQUIREMENTS
EDUCATION/EXPERIENCE: ANY COMBINATION OF EDUCATION AND EXPERIENCE THAT WOULD PROVIDE THE REQUIRED SKILL AND KNOWLEDGE FOR SUCCESSFUL PERFORMANCE WOULD BE QUALIFYING. TYPICAL QUALIFICATIONS WOULD BE EQUIVALENT TO:
POSSESSION OF AN ASSOCIATES DEGREE IN ACCOUNTING OR BUSINESS ADMINISTRATION; AND
THREE YEARS OF ACCOUNTING EXPERIENCE.
KNOWLEDGE OF:
GENERAL ACCOUNTING PRACTICES.
QUICKBOOKS AND EXCEL IS ESSENTIAL
BUSINESS EQUIPMENT, COMPUTERS, COMPUTER SOFTWARE AND OFFICE PROCEDURES.
SKILLS:
USE OF COMPUTER WITH GOOD WORD PROCESSING, COMPUTERIZED ACCOUNTING AND GENERAL COMPUTER SKILLS
GOOD ACCOUNT CODING SKILLS
ABILITY TO EDIT AND PROOFREAD WRITTEN MATERIALS
DETAIL ORIENTED AND POSSESS GOOD APTITUDE FOR MATHEMATICAL FUNCTIONS
ABILITY TO ORGANIZE PROJECTS, PRIORITIZE WORKFLOW AND COMPLETE MULTIPLE TASKS SIMULTANEOUSLY AND ACCURATELY
ABOVE AVERAGE WRITTEN AND VERBAL COMMUNICATION SKILLS, WITH EMPHASIS ON CORRECT ENGLISH GRAMMAR.
DEMONSTRATED ABILITY TO EXERCISE INDEPENDENT JUDGMENT, INITIATIVE AND TACT IN DEALING WITH MANAGEMENT, SUPERVISORS, AND STAFF.
GENERAL COMPUTER LITERACY USING MICROSOFT PRODUCTS AND OTHER RELATED SOFTWARE.
ABILITY TO LEARN NEW SOFTWARE IN A TIMELY MANNER.
ABILITY TO MAINTAIN CONFIDENTIALITY
PHYSICAL REQUIREMENTS
LIFTING/PUSHING/PULLING:
MUST BE ABLE TO LIFT AND CARRY BOXES/PACKAGES UP TO 50 POUNDS AS NEEDED. MUST BE ABLE TO PUSH AND PULL FILE CABINET/DESK DRAWERS OPEN AND CLOSED DAILY.
BODY POSITIONS/MOVEMENTS:
SITS IN A CHAIR AT A DESK FOR EXTENDED NUMBERS OF HOURS EACH WORKDAY: MOVES FROM OFFICE TO OFFICE. MUST BE ABLE TO RETRIEVE ITEMS/SUPPLIES ON OVERHEAD SHELVES AND BEND/STOOP TO REACH FILES LOCATED IN BOTTOM FILE CABINETS.
HAND USE/SENSE:
MANUAL DEXTERITY SUFFICIENT TO USE CALCULATOR, TELEPHONE, KEYBOARD AND VARIOUS OFFICE MACHINES ON A DAILY BASIS AND BE ABLE TO WRITE. MUST BE ABLE TO COMMUNICATE BOTH IN PERSON AND ON THE TELEPHONE, ENTER INFORMATION ON THE COMPUTER AND READ VARIOUS INSTRUCTIONS. BE ABLE TO READ NUMBERS, REPORTS, AND COMPUTER TERMINALS.
MENTAL REQUIREMENTS
MUST BE ABLE TO ANALYZE MANY VARIABLES AND CHOOSE THE MOST EFFECTIVE COURSE OF ACTION. PERSONAL MATURITY IS AN IMPORTANT ATTRIBUTE. MUST BE ABLE TO RESOLVE PROBLEMS, HANDLE CONFLICT AND MAKE EFFECTIVE DECISIONS UNDER PRESSURE. ABILITY TO GIVE, RECEIVE, AND ANALYZE INFORMATION, PREPARE WRITTEN MATERIALS, AND ARTICULATE GOALS AND ACTION PLANS. ABILITY TO DO SIMPLE MATH CALCULATIONS, INPUT DATA INTO THE COMPUTER, AND ANALYZE DATA AS REQUESTED.
EQUIPMENT TO BE USED
MUST BE ABLE TO OPERATE COMPUTER AND OTHER OFFICE MACHINES SUCH AS FAX, CALCULATOR, TELEPHONE, COPY MACHINE, AND SO ON.
WORKING CONDITIONS
WORKS IN A TYPICAL OFFICE SETTING
PLEASE SUBMIT RESUMES TO [Click here for email]
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Accounting 
