AR Clerk

AR Clerk

Company
Cactus Rose Construction, Inc., a well established, progressive commercial subcontractor located in Tempe, AZ has an excellent opportunity for a responsible, highly organized, accurate Accounts Receivable Clerk. This individual will handle the full range of accounts receivable functions, including data input, spreadsheet management, project tracking and costing, coordination with project superintendents, billing, collections, account reconciliation and other duties that may be assigned.

Responsibilities
Maintains billing date log: 1) enters billing date for new jobs in "job billing by date" spreadsheet 2) removes closed jobs from spreadsheet.

Maintains daily versus estimate (i.e. budget vs. actual) job sheets and performs job costing based on Daily Field Report labor and material data: 1) makes inquiries to estimators and/or general manager to account for labor and/or material overruns or other discrepancies between estimates and data on Daily Field Reports 2) obtains information about change order or time and material billings related to budget vs. actual discrepancies.

Monitors substantial completion dates and carries out related activities: 1) finds out anticipated substantial completion dates from customer project managers 2) logs substantial completion dates in "retention" spreadsheet on a monthly basis 3) bills retention 30 days after 100% billing 4) discusses w/ assistant office manager whether attaching a lien is necessary when the substantial completion date is impending but the customer has still failed to make payment 5) tracks lien dates.

Performs collections related activities: 1) makes collection calls on all receivables still open after 45-60 days from billing date 2) answers accounts receivable phone inquiries and follows up 2) obtains and faxes or mails invoice copies or other materials to customers as requested to expedite billing 3) researches customer claims of invoice payment and determines payment status 4) researches and resolves payment discrepancies 5) revises billing as necessary and adjusts accounts as needed 6) logs all correspondence in "Memo" section of job in AC2000 7) brings problem collections to Assistant Office Manager's attention.

Performs billing related activities: 1) provides spreadsheet for jobs to be billed to superintendents two days prior to billing 2) processes billings in AC2000 and prepares invoices on customer's special forms 3) enters the percentage complete on invoices 4) does T&M (time and materials) billing weekly 5) talks to contract administrator and estimator to obtain paperwork from customer when there is no change order but the work is complete 6) makes adjustments to billings when completion percentage is cut back by customers or when there are offsets.

Performs deposit related activities: 1) matches payments to invoices 2) enters payments to accounts receivable ledger 3) prepares deposits for the bank 4) makes any adjustment to billings paid over/short 5) Attaches check stubs to invoice copies and files them with copies of bank deposit tickets.

Manages A/R aging: 1) monthly adjusts for any over/under receipts or credits to apply to prior months billings 2) weekly reports anticipated receipts for the following week to the assistant office manager 3) makes status reports to the assistant office manager of any invoices over 90 days past due.

Records inventory from Daily Field Reports to inventory spreadsheet.

Prepares monthly spreadsheet for sales tax reports from deposit reports.

Files paperwork and maintains files.

Creates or modifies "schedule of values" or other types of spreadsheets as requested.

Assists with special projects as required.

Proposes possible improvements in work methods and/or information management formats or spreadsheets.
REQUIREMENTS
B.S. or A.S. in Accounting, or some Accounting coursework desirable.
Prefer two to three years minimum accounts receivable and project tracking and costing experience.

Must be willing to work extra hours when required.
Must be able to handle multiple fast paced tasks and projects and work cooperatively with all company personnel.

Must be proficient in Microsoft Outlook, Internet Explorer, Word and Excel – especially Excel.

Bilingual in English and Spanish is not required, but would be helpful.

Pay and Benefits
Pay is based on knowledge and experience.
Benefits including medical/vision, dental and life insurance; paid holidays; paid vacation; 401(k) with company match.

Resume to:
Human Resources
Cactus Rose Construction, Inc.
Tempe, AZ 85281
Fax 480-804-0126
Email: [Click here for email]

Please include a cover letter summarizing relevant experience and ability with Excel, and stating availability date and pay requirements.

Cactus Rose Construction, Inc. is an equal opportunity employer. EOE